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Office Administrator

Posted 18/11/2022
£18,750 - £30,000 per annum
Full time

Office Administrator / Business Operations Agent

Up to £18,750 Dependent on experience

30 Hour Work Week - These hours can be condensed to a 4-day work week / Flexible

ASAP Start Date Available

Remote home-based role with occasional travel to my client's office in Reading

Who will you be working for?

My client are an alliance of licencing, asset management and IT procurement professionals with an impressive global clientele, including multinationals, government agencies and non-profits worldwide. Based in Reading my client are now looking for an experienced office administrator, occasional travel to their Reading offices will be expected, with 2023 plans including a Swansea base for work. This is an excellent opportunity to join an ambitious company experiencing impressive growth.

About the role of Office Administrator:

As a remote based office administrator, you will be responsible for several functions, the core duties will be to assist the team and their clients for a seamless business operation. Some of the duties include:

* Supporting the team with general administration tasks
* Support with VAT returns
* Invoices, both domestic and internationally
* Awareness of VAT rules for international invoicing
* Purchase orders
* Time reporting
* Expenses
* General office administration: providing ad hoc support and administrative project work as and when required
* Answer incoming calls and redirect if required
* Office purchasing duties include
* Office Stationery and supplies
* Update employees via email of any information that needs communicating
* First point of contact
* Assist with travel bookings for staff
* Assisting from time to time with the implementation of policies, procedures, and new systems
* Contribution to the starter and leavers processes
* Support HR, included but not limited to: onboarding new employees
* Vendor onboarding, supporting consultants to onboard the firm with new customers
* Perform any other reasonable duties asked

Requirements for office administrator:

The successful applicant will have the following qualifications, experience, and attributes:

* Experienced Administrator with a minimum of 5 years' experience
* Experience using time management software
* Fleet experience, company car leases, processing penalties and parking tickets etc
* Experienced in bookkeeping and liaising with accountants
* Credit control experience
* Flexibility to travel domestic and international (not frequent)
* Excellent written and verbal communication skills
* Proactive with an ability to work autonomously
* Strong Microsoft Office skills, MS Excel, Word, PowerPoint and Teams
* Approachable
* Resourceful
* Presentable and professional
* Articulate, clear, intelligent
* Strong team player

In Return

* 23 days holiday plus bank holidays
* Optional enrolment to the buy and sell holiday days scheme
* Performance related bonus, combination of company and employee performance
* Opportunity to travel
* Laptop
* Mobile Phone
* Pension
* Flexible working available
* Supportive and collaborative team environment

For more information contact Sarah Bastin at Work Wales for a confidential discussion.

Work Wales

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