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PA to Headmaster

Posted 22/07/2021
£30,000 per annum
Full time

Job Title:             PA to Headmaster

Location:              Andover

Hours:                  37.5 hrs per week – Monday to Friday

Salary:                 £30,000

Role information:

Active Staff is delighted to be recruiting for this prestigious local company, with beautiful Idyllic grounds. We are seeking a PA to the headmaster to provide administrative support, so that the headmaster can concentrate on his role.

Duties and responsibilities:

  • Maintain the Headmaster’s diary and arrange all his appointment
  • Dealing with incoming mail and emails, ensuring all queries are processed and actioned
  • Draft routine correspondence to staff and parents on the Headmasters’ behalf
  • Complete confidential tasks and follow up on confidential issues of behalf of the Headmaster
  • Sending our written correspondence, ensuring accuracy and consistency
  • Maintain and keep secure all pupil files
  • Manage the submission of pupil reference to senior schools
  • Arrange agendas, venue and refreshments for internal meetings, co-ordinate attendance and circulate papers
  • Organise travel arrangements for the Headmaster
  • Monitor and respond to telephone calls and enquiries on behalf of the Headmaster
  • Responsible for health and safety and security for visitors
  • Attend and minute meetings as required by the Headmaster and Governors
  • Assist and meet prospective parents either by appointment or at School Open Days
  • Assist in organisation and administration of social events such as, School Plays, Carol Services and Prize Giving
  • Assist the School Office team with routine office procedures
  • Manage ceremonies, presentations, and special awards
  • Filing includes confidential documents
  • Assist with Chapel administration
  • Fulfil any other duties as requested

The successful candidate will have the following:

  • A level or equivalent, at Grade C or above.
  • Confident Microsoft Office user
  • Excellent attention to detail and organisational skills
  • Excellent telephone manner
  • Effective communication skills whilst demonstrating integrity and discretion
  • Work to tight deadlines
  • Flexibility to occasionally work later or at weekends if necessary

Active Staff