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Property Finance Team Leader

Posted 02/04/2024
£45,000 per annum
Hertford
Full time


Property and Finance Team leader
Hybrid working: 2 - 3 days per week on-site.
Salary: Circa £45,000 depending on experience

Responsibilities

  • Supervise and own the Facilities Managemnet Finance team in line with agreed objectives, support and develop the team in line with agreed strategy and development plans, handle people responsibilities.
Finance
  • Carry out financial investigations (tracking, discrepancies) for Facilities Management and Security / Health & Safety and provide management reports and advice to support business activities, Revenue and Capital Budgets.
  • Responsible for obtaining and collating the Revenue data for the submission and publication of FM annual and ISBP 5 year budgets to senior management.
  • Accountable for the strategic planning on revenue spends.
  • Collate and publish to management, the financial and budgetary data on FM performance, current and committed expenditure to support decision making along with investigating / implementing possible cost savings.
  • Responsible for recording/monitoring budget spends and the identifying all anomalies and resolving discrepancies.
  • Lead and maintain liaisons with Bought Ledger and Management Accounting to ensure effective working coherence.
  • Ensure that established controls are maintained and or improved for the processing and approval of invoices prior to submission to Bought Ledger.
  • Ensure that effective recharging takes place using automated process where possible.
  • Ensure effective compilation and submission of Capital Funding Applications and maintain accurate database records to ensure traceability in the absence of the Quantity Surveyor.
  • Provide financial advice or support to facilitate decision-making and the swift resolution of any possible issues.
Contracts (A desirable understanding)
  • Support FM Operations with the planning and mobilisation of contract tenders including, writing service specifications, critical metrics, and service level agreements.
  • Build a process and data pack for monitoring, analysing, and identifying improvement of contract and service level compliance of all FM supplier contracts.
  • Assist the FM UK Commercial, Property and Finance Manager in the selection process for FM suppliers and letting of contracts to improve service and or reduce costs.
  • Support FM Operations in analysing contract tender returns. Produce evidential management reports for FM to support scoring results and selection decisions.
  • Supervise and embed new service providers to ensure Financial and Commercial results are achieved.
  • Build and sustain relationships with external FM suppliers and contacts to achieve objectives and take a leading role in agreeing service levels with external suppliers/contractors to ensure supplies and services are provided in line with business needs.
  • Lead benchmarking activities and supplier audits and value for money audits in conjunction with Procurement.
  • Main point of contact for Financial and Commercial with Facilities Management suppliers to ensure open dialogue is maintained.
Knowledge and Experience
  • Experience in commercial, Opex financial and procurement activities in a similar organisation.
  • Supervisory leadership skills, within own area and across the business
  • Good written and verbal communication skills
  • Strong organisational skills
  • Understanding of contract management
  • Service Level Agreement understanding.
  • A knowledge of service contracts.
  • Good problem solving and analysis skills.
  • Good negotiating and influencing skills.
  • Able to represent organisation in external relationship.
  • Excellent IT skills and proficiency in relevant software packages (Excel, Word)
For further details, please contact Rudo Urayayi on +44(0)1727 817 616 or email a copy of your CV to rurayayi@achieva.co.uk



Achieva Group Limited