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Sales admin Lead (Automotive)

Posted 18/11/2022
£30,000 per annum
Full time

We are looking for an experienced, highly motivated and dynamic Experienced Automotive Sales Admin Team Lead to join our Automotive Sales Admin Team in Eastbourne.

Reporting into the office Manager you will be responsible for leading the Sales Admin Team of 5 people and provide clerical and administrative support to the Sales Department. To assist in the efficient and profitable running of the Sales Department.


Ensure all Vehicles are in stock accurately and promptly
All invoices and associated paperwork completed on time
All costs are shown against stock cards
End of month paperwork completed within allotted time frame
Oversee the Sales Admin Team ensuring they are up to date and processes are being followed
Help streamline the sales admin process


Prepare vehicle invoices and associated documentation from order forms
Obtain clearance through HPI on all part exchange and all cash purchase vehicles
To be familiar with the preparation and submission of new and used vehicle ordering and ensuring that vehicle receipts correspond with the order submitted
To Register New Vehicles on Manufacturers DVLA systems and to tax used vehicles online and advise DVLA of change of keeper
Maintain and update New and Used Demonstrator Vehicle Stock
Arrange transfers of new stock to and from other dealers as directed by Sales Manager
Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements
Administer used vehicle stock transfers to other branches when required
To prepare all stock records appertaining to new and used vehicles
Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
Post manufacturer's bonuses on new vehicles at point of invoice
Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required
To retain all documents and necessary copies in respect of vehicle stock as per Company policy
To comply with manufacturer's CSI standards and FCA regulations

Salary & Hours
Hours Monday - Friday 9am - 17.30pm Sat as required (very minimal)
Salary up to £30,0000 depending on experience

If you believe you have the required skills and experience, please send over your CV

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