Purchase Ledger Clerk

Purchase Ledger Clerk

Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to Expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.

Job Purpose:

To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.

Role & Responsibilities:

* Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
* Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
* Payment Processing: Arrange for timely supplier payments and issue remittance advice.
* Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
* Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
* Ledger Management: Post and allocate payments correctly in the ledger.
* Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
* Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
* Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
* Expense Processing: Process employee expense claims according to company policies and VAT regulations.
* New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
* Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
* Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
* General Administrative Support: Provide administrative assistance to the Accounts team as needed.
* Other Duties: Perform other reasonable tasks as requested.



Skills & Competencies:

Essential Skills:

* High attention to detail with a focus on accuracy.
* Proficiency in purchase ledger processes and financial administration.
* Strong ability to meet deadlines in a fast-paced environment.
* Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
* Effective written and verbal communication skills for handling supplier queries.
* Ability to work both independently and as part of a team.
* Strong numeracy skills and a methodical approach to tasks.
* Proficiency in Microsoft Excel and accounting software.
* Ability to manage and prioritize a varied workload.

Desirable Skills (Not Essential)



* Experience an up-to-date IT Accounting system.
* Knowledge of financial regulations relevant to Accounts Payable.
* Previous experience in a similar finance role.



Salary £27,500 plus Company Benefits